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INSTITUTE OF TRANSPORTATION ENGINEERS
DISTRICT III BY-LAWS
ARTICLE I – DUES, FEES AND ASSESSMENTS
Section 1.1 – The annual District dues shall be $15.50 for all grades of Institute members except Student members and shall be collected in accordance with the District Charter. (4)
Section 1.2 – The District Board may propose a Special Assessment which shall be collected by the District Treasurer upon a majority vote of the voting membership.
Section 1.3 – Approval to increase the annual District dues greater than ten percent (10%) in a single year or to impose a Special Assessment shall require a majority vote of the voting membership. (3)
Section 1.4 – The District Board shall not establish Section or Student Chapter dues, fees or assessments.
ARTICLE II – OFFICERS AND DISTRICT BOARD
Section 2.1 – The District Board shall consist of the District Director(s) and the President and the most recent Past-President of each Section chartered by the District. (2)
Section 2.2 – The senior District Director shall be Chairman of the District Board. The District Board shall elect from its membership a Vice-Chairman, Secretary and Treasurer.
Section 2.3 – The Section Vice-President shall be the alternate. (2)
ARTICLE III – NOMINATION AND ELECTION OF THE DISTRICT DIRECTOR(S)
Section 3.1 – The chairman with the concurrence of the District Board shall appoint by a date set eight (8) months before the Annual Meeting, a Nominating Committee for the purpose of nominating the District Director(s). The Committee shall be comprised of at least one (1) member from each Section. The Committee shall nominate one (1) or more qualified candidates for the office of District Director. Written consent to hold office must be received from each person nominated. The Committee shall transmit the nominations to the District Board by no later than a date set six (6) months before the Annual Meeting. (4)
Section 3.2 – By not later than a date set five (5) months before the Annual Meeting, the District Board shall cause the names of the candidates nominated by the Nominating Committee to be sent to the eligible voting members of the District. Additional nominations for District Director may be made by petition signed by at least ten (10) members entitled to vote. Each such petition shall be accompanied by the written consent of the nominee to serve and must be received by the District Chairman by a date set four (4) months before the Annual Meeting. (4)
Section 3.3 – If there is more than one eligible candidate, by not later than a date set three (3) months before the Annual Meeting, the District Board shall cause a ballot for the candidates for District Director to be sent to the eligible voting members of the District. Ballots returned to the District Secretary by eligible voters by a date set two (2) months before the Annual Meeting shall be canvassed before a date set one (1) month before the Annual Meeting by three (3) tellers appointed by the District Chairman. The candidate receiving the highest number of votes shall be declared elected. In case of a tie vote, the current District Board shall select the successful candidate. If there is only one eligible candidate, the election will be held at the District Annual Meeting. (3) (4)
ARTICLE IV – VOTING
Section 4.1 – Voting for the District Director(s), petitions to amend the District Charter, amendments to these By-Laws, dues increase, special assessment, and other proposals of the District Board shall be by secret ballot.
Section 4.2 – When secret ballots are required, ballots shall be sent to the eligible voting members of the District accompanied by a blank envelope and an envelope addressed to the District Secretary. Those qualified to vote shall indicate their selections on the ballot, seal it in the blank envelope and insert that envelope in the one addressed to the District Secretary. The voter shall affix his signature and his typed or printed name across the back of the addressed envelope. Before the ballots are canvassed, the names on the outside of the envelope shall be checked against a list of eligible voters by three (3) tellers appointed by the Chairman and the blank envelopes containing the ballots cast by the eligible voters shall be separated from all others. The blank envelopes for the eligible voters shall then be opened and the votes shall be tabulated by the tellers. The unanimous vote of the tellers shall be required to invalidate any vote on any ballot.
ARTICLE V – GOVERNMENT
Section 5.1 – The Chairman shall preside at meetings of the District and meetings of the District Board; provided, however, that when the Chairman is unable to do so, the Vice-Chairman shall preside and discharge the duties of the Chairman.
Section 5.2 – The District Secretary shall keep the minutes of District Board meetings, shall cause to have printed all forms and such other material as may be necessary, shall keep all records of the District, and shall report the actions of the District Board to the Institute of Traffic Engineers.
Section 5.3 – The District Treasurer shall be responsible for all funds of the District and shall make periodic reports to the District Board as directed by the Chairman. The financial records shall be audited annually by a committee, appointed by the Chairman, and comprised of at least one (1) member from each Section.
Section 5.4 – The fiscal year of the District shall be concurrent with the calendar year.
Section 5.5 – The District Board shall authorize and approve all expenditures from the District Treasury.
Section 5.6 – A majority of the District Board shall constitute a quorum for a meeting of the Board. Approval of District business shall be by simple majority of those Board members, or their alternates, present and voting.
Section 5.7 – The District Board may make a proposal for balloting. Approval of any such proposal shall be by an affirmative vote of a majority of those voting, provided that the total number voting is not less than a majority of the voting membership of the District.
ARTICLE VI – MEETINGS
Section 6.1 – The annual District Meeting shall be held once per calendar year at a date determined by the District Board and shall not be in conflict with any Section meeting. (1)
Section 6.2 – The District Board shall meet at the annual District Meeting and such other times designated by the Chairman.
ARTICLE VII – COMMITTEES
Section 7.1 – The Chairman with the concurrence of the District Board shall appoint a Membership Committee in accordance with the District Charter. Each Section chartered by the District shall be represented on the Committee.
Section 7.2 – The Chairman with the concurrence of the District Board shall appoint a Nominating Committee, Audit Committee, and other such committees as may be desirable and appropriate.
Section 7.3 – The Chairman of the District Board shall designate the Chairman of all appointed committees.
ARTICLE VIII – AMENDMENTS
Section 8.1 – Proposals to amend these By-Laws may be made by resolution of the District Board, written petition of a Section Executive Board or written petition of at least ten (10) voting members of the District. The District Board will act on any submitted petition at the next District Board meeting.
Section 8.2 – By-Laws of the District shall be adopted or amended after adoption in accordance with the District Charter.
Section 8.3 – Amendments to the By-Laws so adopted shall take effect in accordance with the District Charter.
Listing of Amendments
Sections 6.1 - Effective 11/7/87
Sections 2.1 and 2.3 - Effective. 12/1/89
Sections 1.3 and 3.3 - Effective. 1/1/98
Sections 3.1, 3.2 and 3.3 - Effective. 1/29/99
Section 1.1 - Effective 4/22/10